Polar TEP GDPR Statement
Introduction
The Polar Thematic Exploitation Platform (Polar TEP) is provided by Polar View ApS. Polar TEP is subject to the European Union’s General Data Protection Regulation (GDPR).
Protection of personal data is very important to Polar View. Polar View implements appropriate measures to preserve the rights of data subjects, to ensure the processing of personal data is for specified and legitimate purposes as necessary for the purposes for which the personal data were collected or for which they are further processed, and to ensure the processing occurs in conditions that protect the confidentiality, integrity and safety of personal data.
This notice is intended to inform you, as a Data Subject, about:
- the identity of the Data Controller and contact details for the Polar View Data Protection Officer (DPO);
- the type of personal data which is collected and processed;
- the modalities of collection of personal data;
- the purpose of the collection and processing;
- the recipients (if any) to whom the personal data of the data subject shall be disclosed;
- the time-limits for storing the personal data;
- the practical modalities of exercising the rights of the data subject under GDPR.
Who is the Data Controller?
Polar View decides which personal data are collected and further processed. Thus, the Data Controller is Polar View.
What are the contact details of the Polar View Data Protection Officer?
Your first point of contact concerning personal data matters is the Polar View Data Protection Officer (DPO), who may be contacted at DPO@polarview.org.
What kind of personal data about you are collected and further processed?
The personal data which may be collected and further processed for the purposes mentioned below are in particular:
- Name
- Phone number
- E-mail
- Organisation
- Organisation geographical location
- Information in connection with your use of Polar View websites and data platforms, such as information in server logs, including information on how the platform was used by you, your search queries, IP (internet protocol) address and data about your system activity, hardware settings, browser settings, date and time of your request.
- Cookies
- Other information that you provide, and which may directly or indirectly identify you.
How are your personal data collected or further processed?
Your personal data may be collected by various means, including via registration at the Polar TEP website and your website usage.
Why are your personal data collected and further processed?
Your personal data are collected and further processed so that Polar View can:
- provide you access to, and enable the use of Polar TEP;
- improve your user experience and customise this experience to your needs;
- send you notifications in connection with the status of Polar TEP and your use of it;
- keep you informed about the status of your account resources and bill you for those services that you invoke that have a cost;
- communicate news regarding Polar TEP; and
- conduct surveys and gather user feedback.
To whom might we disclose your personal data?
Polar View will not disclose nor sell your personal data to any third parties.
How long do we retain your personal data for?
Polar View may keep your personal data for as long as necessary for the fulfilment of the purposes mentioned above. Your Personal Data will be deleted thereafter.
How can you erase, rectify, complete or amend your personal data?
Polar View is committed to collecting and processing accurate personal data and to keeping it up to date.
You may request the erasure, rectification, completion or amendment of your personal data if, and to the extent that, it is inaccurate or incomplete, or if they are processed in violation of the principles of the GDPR.
If you choose to make a request for the erasure of personal data, you understand and agree that the data will not be retrievable at a later date, and that it will result in the deletion of your Polar TEP account.
The request should be submitted to the Polar View DPO by sending an email to: dpo@polarview.org
What could you do in case of a data protection incident?
In case of a data protection incident, you should contact the Polar View DPO by sending an email to: dpo@polarview.org
Polar TEP Terms and Conditions
The Polar Thematic Exploitation Platform (Polar TEP) is a site on which registered users can upload and download content and process information. Users are responsible for knowing their rights and responsibilities, and for ensuring the appropriateness of how they use the site.
As a user of Polar TEP, you agree to abide by these guidelines. Failure to do so may result in termination of access.
You may use Polar TEP only for purposes in line with the objectives of supporting polar research and operations in the polar regions.
You may not use Polar TEP in any way which is in breach of any applicable local, national, or international law.
You are to be the only individual to access your account and will not knowingly permit access by others without written approval. You shall not divulge or share login information, such as passwords. You are responsible for notifying the Polar TEP administrator in a timely manner if your account password is compromised.
You shall not attempt to access any data or programs contained on systems for which you do not have authorisation from the owner of the data or processor.
Polar TEP systems and resources are subject to monitoring and recording, and you will have no expectation of privacy in any use of the systems.
You are responsible for using the computing systems, resources and facilities in an efficient and effective manner.
You shall not engage in activities that compromise or weaken the security of Polar TEP systems.
You are required to report any security weaknesses in the systems or any IT security incidents, including misuse or violation of this agreement, to the Polar TEP administrator.
You are required to access Polar TEP only from remote systems that are safe from malicious programs and activity.
You shall not use Polar TEP in such a way as to violate intellectual property rights.
Significant content on Polar TEP is user generated and it is not possible to provide assurance to the accuracy, relevance or usefulness of information published by users.
You have the responsibility for assuring the appropriateness of any information you post. Fraudulent, harassing, obscene, or sexually explicit language or materials are inappropriate and will not be tolerated. The collaborative tools are not moderated, but if an issue is brought to our attention, we reserve the right to remove any content that you have posted which is deemed inappropriate and take actions against you. You have the ability and responsibility to notify the Polar TEP administrator of inappropriate content posted by others.
You shall not imply, suggest, or indicate incorrectly that Polar View is responsible for any content emanating from or stored at or on Polar TEP.